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National Fieldays 2026
Mystery Creek, Hamilton
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Lucy's Event Hire NZ
National Fieldays 2026
Mystery Creek — Multi-Site Marquee & Furniture
PMViarni Torr / Warren Burge
ClientMultiple Exhibitors
SiteMystery Creek, Hamilton, Waikato
Hire Period30 May – 13 June 2026
Revenue (ex-GST)$54,512.90
Contract Value$54,512.90
Quoted Labour$11,992.84
Quoted Transport$4,908.00
Quoted GP$37,612.06
Quoted Margin69.0%
Duration14 Days
01Team & Contacts
Viarni Torr
Project Manager
All phases
Warren Burge
On-Site Lead
Auckland — Running jobs on site
Logan
Logistics Planning
Auckland — Pre-event logistics
TBC
Crew
—
Site Info Mystery Creek Events Centre, 125 Mystery Creek Rd, Hamilton. 20+ exhibitor marquees across the grounds. Site maps in Drive folder — confirm access gates and bump-in times with venue prior to install week.
Site Maps
Fieldays Official App
Download for instant access to site maps, exhibitor locations & schedules
Download App →
Job Folder
Google Drive — Site Maps & Extra Details
Floorplans, run sheets, site photos, contracts & all job documents
Open Drive →
02Pack-In Schedule
PRE-EVENT — PREP & LOAD-OUT (27–31 MAY)
DateTaskWhoStatus
27–28 MaySite survey & exhibitor brief
Walk all sites, confirm marquee positions and power access		WarrenPending
3–4 JunEquipment prep & warehouse load-out
Full checklist sign-off before trucks leave		Warren + CrewAction
INSTALL WEEK (5–10 JUNE)
DateTaskWhoStatus
5 JunMARQUEE — delivery to Mystery CreekWarrenPending
6–8 JunMARQUEE — multi-site install across all 20+ exhibitors
7am daily start. Prioritise largest structures first.		Full crewPending
9–10 JunFURNITURE & FIT-OUT — delivery and placementWarren + OffsiderPending
10 JunFinal dressing & exhibitor walk-throughs
Client sign-off before event opens		Warren + ViarniPending
EVENT WEEK & PACK-OUT (11–15 JUNE)
DateTaskWhoStatus
11–14 JunFieldays open — on-call crew standbyWarrenPending
15 JunPack-out begins post-close — full equipment recoveryFull crewPending
15–16 JunEquipment return & warehouse check-inWarren + CrewPending
Tick checkbox to mark Complete — syncs live across all devices
03Sub-Hire, Procurement & Critical Actions
ItemSupplierEst. CostNotesStatus
Marquee structures (20+)Lucy's own stockOwnFull inventory check before load-out. No exceptions.Prep Required
Lighting rigsSub-hire TBCTBCConfirm supplier and delivery to site by 9 Jun.Arrange
Flooring / mattingSub-hire TBCTBCConfirm scope — how many sites need flooring?Arrange
Generator / powerSub-hire TBCTBCCheck venue power availability per site first.Arrange
Fire extinguishers (per marquee)Bunnings~$4001 per marquee minimum. Warren to buy.Warren Buy
Exit signs & safety signageTBC—Required per site. Warren to source.Warren Source
04Open Actions — Before Site Start
#ActionOwnerDeadlineStatus
1Confirm crew numbers & roles for install weekWarrenASAPCritical
2Finalise exhibitor site map & marquee positionsWarrenBefore 3 JunCritical
3Sub-hire orders — lighting, flooring, generator (arrange delivery)WarrenBefore 5 JunPending
4Warehouse checklist sign-off before load-outWarren3 JunPending
5Send invoice to client on delivery completionViarniPost-deliveryFinance
6Brief all crew on Lucy's 10 Non-NegotiablesWarrenBefore 5 JunConfirm
Tick to complete — tap status badge to cycle Pending → In Progress → Done 0 / 6 done
05Site Contacts & Marquee Specs
MARQUEES
ClientContactPhoneSiteMarquee Spec / Notes
Colab FoursquareJames021 770 253—9x18m All white, Underlay + Concrete Vinyl
JWIJason021 117 0350C2410x5m All WHITE Roof / clear walls ⚠ Meeting on site required
Kiwi CampingJackson027 444 9761I4810x20m All Clear, open front section for vehicle display
Honest WolfLydia027 300 4620RLB2710x15m All Clear, Lighting + Full white Flooring
Fieldays CEREMONYEmma021 267 8869Same as last year10x15m All WHITE Roof / Half clear walls (see plan in Drive) — Pack-out Mon 15 June
Fieldays TENT TALKSEmma021 267 8869Same as last year10x20m All WHITE ROOF + 8x White walls (see plan in Drive) — Pack-out Mon 22 June
ParliamentTrina021 876 194RLL 346x3m Clear Liri, White Flooring, back 6m wall white, rest clear — align along back of site, 4m open front
Brain Tumour SupportSarah—HW046x6m White Liri, Front & 1 side clear, back+1 side white — SBI Events providing high bay light
DoveRachael—E21 — RED SITE6x6m White Liri, Front & side clear, back 6m white — ⚠ CALL Fieldays 07 843 4497 for site approval BEFORE install
DiabetesCara021 824 792HWO46x6m White Liri, Front & side clear, back 6m white
ParliamentCaity021 039 2929RLL386x6m White Liri, White Flooring, clear sides/front/gables, white roof + back 6m wall
ALFAKathleen021 158 4329H63x6m Springtops GS, 2 GS springtops with gutters — ⚠ CALL CLIENT — wall placement unclear, refer to site photo
Taylored for YouDean022 046 6332C489x3m Black Marquee, Water weighted, half white walls — From Hampton Downs — Water taps = blue circles on drawing
FURNITURE DELIVERIES
ClientContactPhoneSiteNotes
Fieldays Business LoungeAlice/Emma021 267 8869Same area as last yearLarge delivery — 2 trucks. Place to floorplan in Drive — Pack-out Sun 14 June
Curious NationEvelyn027 317 2604E83Combined delivery — Pack-out Mon 15 June
SpurCasey021 027 0974F50 (SPARK)Combined delivery — Pack-out Mon 15 June
Mine LabBernie—Rural Indoor RM132CCombined delivery — Pack-out Mon 15 June
Media WorksPortia / Isobel021 454 883 / 022 135 9863Info Centre PA1BCombined delivery — Pack-out Mon 15 June
FURNITURE — COMBINED DELIVERY (9 JUNE)
ClientContactPhoneSiteNotes
Fieldays Function HubAlice/Emma021 267 8869Village Green MarqueePlace in back entrance storage area — Pack-out Mon 15 June
Fieldays Innovation HubSteve021 642 882IN1/IN2/IN3Pack-out Mon 15 June
E FencingJudy Ren—PC9 (Pavilion)Pack-out Mon 15 June
Scale Up MediaLucy/Mick+61 423 600 793IN38 Innovation HubAWS Stand — Pack-out Mon 15 June
Plasma StrikeBryan+61 488 255 601Q17Pack-out Mon 15 June
QMC SchoolLisa McPherson—RM18 (L Road)Pack-out Mon 15 June
WorksafeVanessa—RM116Pack-out Mon 15 June
PrismKatrina027 349 0015PD20Pack-out Mon 15 June
Generation HomesGeorgia027 741 8982RM33Pack-out Mon 15 June
TGF HolidaysKatrina021 502 138RLB6Pack-out Mon 15 June
SurgePeter027 592 8207PE31Pack-out Mon 15 June
ColabZach021 722 072D99 New Holland & CaseIHPack-out Mon 15 June
Lucy's Event Hire NZ  ·  National Fieldays 2026  ·  Mystery Creek, Hamilton
hayden@lucysevents.com